BPI Quick Wins - Examples

The following are templates that the practitioner can use to identify and communicate quick win opportunities and a quick win work package example.

Example: format for     documenting quick win improvement opportunities

   

   

Example: Quick Win/Strike documentation

Quick Win Work Package Example

Quick Win 1*:

Eliminate additional approvals once juries or committees and section heads/officers have made granting decisions for all research grants under $60,000. Program officers submit requests for payment directly to Finance. The list of successful applicants and awarded amounts will be circulated for information purposes only.

Anticipated Benefits

• Average reduction of several weeks in the elapsed time between competition deadline and announcement of successful grant recipients of great importance to Agency clients. In many cases, this time reduction would be at least two months.
• Significantly improved accountability of peers and Program Officers for their granting decisions. The Board and Agency management will also send a clear 'vote of confidence' in the work of peers and Agency staff.   
• Small     reduction in the time required to prepare documents and covering letters for signature ('information copies' will still be sent to the same managers, however, the process will no longer be held up awaiting reviews and approvals). Additional time of Admin. Assistants will be saved in following up on the progress of decisions awaiting signature.    

Work Package Manager:   

Major Steps

1. Develop policy on change to required approvals.
2. Developinfo note for staff on change to required approvals.
3. Refine     procedures for requesting cheques from Finance and for providing info copies to Management.
4. Develop protocol for "sample checks".
5. Communicate change to staff and Board.

Estimated Resources:

• Work Package Manager - 5 working days
• Rep from Finance - 1 working day
• Rep from Communications - 1 working day

Time frame:

Completed by February 26. Report on status to Core committee.

Notes:

References

Training

Results/Achievements

• The identification and implementation of Quick Wins in the client organization that build increasing momentum for the redesign efforts that are to follow